Free interview details posted anonymously by DaVita interview candidates. STAR is an acronym for Situation, Task, Action, Result. In addition to administrative assistant interview questions you will be asked standard interview questions including: Be ready for these and other Basic Interview Questions and Answers. Result:I coordinated a meeting with our IT, Programming, and sales managers to design a new system using Microsoft Access and Excel that allowed sales representatives to quickly and easily upload their sales data into a master database over the Internet, no matter where they are. “Why did you apply for this job and what makes you think you’ll be a good administrative assistant?” An administrative assistant has to provide support to a number of different people under a number of different circumstances. ... Give me an … In your interview answer focus on the following: Describe how you went about providing the right service to meet the customer's needs. View the Administrative Assistant Duties Interview Questions for PSS Non-Exempt Positions. Start with a tongue-in-cheek interview question: How would your former bosses describe your ability to manage … I made a suggestions as to how we could setup this new system and volunteered to help make it happen. Your ability to adjust successfully to different individuals and task requirements is very important. List of Administrative Assistant Interview Questions — Best Questions to Ask Secretaries, Receptionists, Legal/Executive Assistants & Other Support-Level Staff 1. Administrative Assistant Interview Questions, Answers to Behavioral Interview Questions, focus on the aspects that directly apply to the job you are interviewing for, consider the needs of the organization and relate your skills and abilities to these, your ability to express yourself effectively both verbally and in writing, your ability to listen actively and  understand the communication taking place, the types and volume of data you had to Focus on following the correct procedures to complete a task and check your work. operation of a department or company. Describe your computer experience including applications used (MS Word, Excel, etc. You have to accept the behavior, you know it is them and not you that the person is mad. What different  systems have you used to store information and documents? Briefly describe your work experience, especially the administrative and customer service aspects. Additionally, develop a method for responding to questions. For example: ... How to Manage Childish Boss Behavior and Thrive in Your Job. What role do you feel the administrative assistant serves in the office? ... Recruiters will ask you personal and behavioral questions in this interview. What’s the best project you’ve worked on as an administrative assistant? What to look for in an answer: Do they have a passion for doing their job well? But only share the numbers if they work in your favor. Even the regional managers individually tracked, managed, and kept their own spreadsheets of sales data. Are you more outgoing or a private person? used the available resources to resolve it. ), computer environments (Windows, Macintosh, etc. 5 Essential Behavioral Executive Assistant Interview Questions. This was a very time consuming task and I figured that the national sales manager could greatly benefit from having current data at his fingertips instead of waiting for me to compile the data every week. Organizing your response using this framework will ensure that you provide the interviewer with the right amount of information and detail to form a compelling answer. manage, how you ensured your information management was up to date responsibilities and skills for the administrative assistant position. Keeping a few sample interview questions and answers at hand can help you get through an interview for the post of an administrative assistant easily. Your answers should highlight your ability to build relationships with other group members and show how you contribute to team success. Administrative assistant is a commonly used job title in the United States. Provide specific examples of when you had to adjust your approach and behavior in different situations. Remember when answering administrative assistant interview questions about customer service that your colleagues, supervisors and managers are your internal customers in addition to any external customers that you have to deal with. As well as demonstrate interpersonal and analytical skills. How did you go about sorting it out? This question helps employers determine how... 2. What is administrative assistant? departments including sales, marketing, medical and human resources. It is important to have a … To gain … This allowed any manager to have access to real-time data and the get the status of each project so they can make more informed decisions. that apply to administrative assistants in different environments and Just talk about a problem you had, what you did to improve the situation, and then what the result was of your actions. You need to demonstrate your ability to: recognize problems, influence others, organize information. How do you check for errors in your work? How did you handle it?Describe a situation where you went out of your way to provide customer satisfaction. Once … By figuring out how you might answer the most common Executive Assistant interview questions, you’ll also: Learn exactly what skills you need to prepare for an interview and to excel as an Executive Assistant ; Sometimes a sales representative would be out of town for two weeks or more and I would not have access to their data until they returned to the office. Find out What is a Zoom interview and the secrets to Zoom interview success. explore the 9 key skills and competencies required for success in the When interviewing Senior Administrative Assistants, apt candidates will exhibit commendable interpersonal and planning skills, plus a self-directed … Use these sample job interview answers to handle these difficult questions with confidence. The recruiter that set me up for this interview said this was one of the questions I will be asked. Inside The Complete Interview Answer Guide, you’ll find many behavioral interview questions and answers. 29 DaVita Administrative Assistant interview questions and 27 interview reviews. The key to answering behavioral interview questions and answers is not as difficult as you may think. help you get the administrative job you want. ... Interview Questions for Administrative Assistants Author: … Good administrative assistant interview questions delve into where and how the job seeker applied these hard skills, adds Robert Hosking, executive director of OfficeTeam, a Menlo Park, Calif., temporary staffing firm. Office administrative jobs are one Describe a project you worked on that involved a large amount of detail, how did you manage it? Interview Questions About Confidentiality for Administrative Assistants. Tell me about a situation where you had to re-prioritize quickly to meet changing demands. The 201+ sample answers in the guide will quickly help you craft your own professional answers for ALL types of interview questions for any occupation. ), word processing, database and spreadsheet skills. Zoom interviews are becoming increasingly popular. This is usually an entry-level position with wide-ranging support duties. What record keeping were you responsible for? How comfortable are you with multiple lines and high... 3. support and administrative assistance are core to the efficient She was told she would be facing a behavioral interview and the recruiter told her she needed to be prepared for a certain behavioral questions. We've compiled a short list of possible HR administrative assistant interview questions and answers for your position below. Describe a complicated problem you recently had to deal with in your job. What to say when you don’t know the answer to an interview question, Everything you need to bring to a job interview, How to use LinkedIn to get job interviews, 3 Salary negotiation tips to increase your job offer compensation. Jobs; Administrative Assistant Jobs at DaVita ... Was told during the phone interview that the face to face panel interview would be mainly behavioral questions, however, during panel interview I was grilled … "Walk me through your resume" is often asked at the start of a job interview. 30 Executive Assistant Interview Questions. Every time he reviewed my reports, they were based on data was at least a week old. They often start with the phrase, “Tell me about a time when you…” Also known as STAR interview questions or behavior-based interview questions. Studying Executive Assistant interview questions provides tons of benefits that go beyond simply being perfectly prepared for an interview. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. What does entry level mean for a job? © Copyright 2020   |   Best-Job-Interview.com   |   All Rights Reserved. Find out the best way to respond. All Rights Reserved. abilities. Top Behavioral Interview Questions: Learn about interview questions and interview process for 28 companies. Just talk about a problem you had, what you did to improve the situation, and then what the result was of your actions. Find out how to handle behavioral interview questions for an administrative assistant like these at The Behavioral Interview, For help with all competency-based type interview questions go to Answers to Behavioral Interview Questions. Declining a job interview is sometimes the right choice. How do you organize your daily schedule? These interview questions for administrative assistant jobs What computer skills do you have, and what programs are you comfortable using? Administrative assistant questions about fit. How to find and apply for the right entry level jobs for you. Answering behavioral interview questions is not difficult once you see how to do it. Lot of occupations can be labeled with the two words. Tell me about a time when you had to adapt quickly to a new procedure or policy. Give me an example of how you had to multitask to meet your deadlines. The administrator acts as a liason between insurance … Product login Do your research and figure out what works best for you. Where do you see yourself in 5 years? Detail: Tell me about a specific contribution you made to improve team performance. Attending to and completing all the details results in accuracy. Answer : An assistant manager is a … What do you consider your administrative strengths? FAQ Focus on scheduling and prioritizing activities. Find out how to turn down a job interview. Calm them down, talk in a … Tell me about a meeting you recently arranged. Describe a situation when you were under pressure in work. role. For example, a high-ranking research and development officer will need an administrative assistant who can be trusted with sensitive or confidential information, so he may ask the candidate to detail past … 3. Include criteria such as: Outline the tools you use to plan your day including the computer applications you have found helpful. Administration In an interview, your potential employer may be looking to assess the qualifications and qualities that make you stand out, from your computer skills to your ability to work well with others. These questions may address either hard or soft skill areas. Other interview questions for administrative assistants. 7 ADMIN ASSISTANT Interview Questions and Answers by Richard McMunn. These job descriptions list the duties, Blog Community Answers ... What are your current duties as an Administrative/Executive Assistant? top question You can easily apply this method of answering to almost any type of question. How to Interview and Select an HR Assistant. To answer this question, you need to demonstrate a variety of competencies that show how you identified a problem, an idea to improve it, and how you offered a solution to solve the problem. For instance, the STAR and SAR processes are great for answering behavioral questions. of the most commonly listed job opportunities on the job market. These experienced administrative employees may also be tasked with scheduling meetings and other events. Do You Find The Job Of An Assistant Manager As Interesting? But first, you might be curious about what the role of a human resources administrator involves. The goal is to make sure the candidate understands themselves as a holistic part of a functioning office. Studying up in advance on the kinds of questions that may come up can help you shine and ace your … Describe a situation where you were able to help out a colleague or team member. A human resources administrator's role is to be the primary point of contact within a company for any and all HR-related questions. 27 behavioral assistant interview questions. The key to answering behavioral questions during a job interview is to face them without fear and answer them with confidence and poise. All of the sales representatives used Excel to save and mange their sales transactions on their own laptop computers. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. Best Cities for Jobs 2020 NEW! Can you show me how to answer this question? How best to prepare for an administrative assistant job interview? The first help them to understand your personality, motivation, and goals, while the second help them to assess your … Administrative assistants have to work effectively as part of a team or group. Can you tell me about a challenge you faced when dealing with colleagues from diverse backgrounds, how did you handle it? Organizational skills are key to success as an executive assistant. Carefully study the job description or posting to determine what the employer is looking for and outline how your previous work experience has equipped you for this job. The interview answer guidelines will help you to prepare for success in your administrative job interview. Behavioral AnswersCompetency InterviewStar InterviewThe Behavioral Interview, Interview TechniquesInterview QuestionsInterview AnswersInterview TipsHow to InterviewBehavioral InterviewingInterview Preparation, Contact me Administrative Describe a situation when you went above and beyond with your service (for the customer, for the colleague, for your boss). How do you go about getting the relevant information necessary to understand a problem in order to decide on a possible solution? Hiring people who fit your corporate culture and want … How did you coordinate and schedule it? Based on the qualifications you’re looking for, your HR Assistant interview questions should be open-ended but also structured so that candidates may provide specific information that will distinguish them from the other candidates you’re interviewing for the position. These related job interview pages will The key to answering behavioral interview questions and answers is not as difficult as you may think. Even when they are out of town or at client site. Administrative Assistant Duties and Skills. Great interpersonal skills, comfort with public speaking, and an ability to maintain a high level of confidentiality is also helpful in this role. Give examples of when you have addressed mistakes in your or other people's work. Senior Administrative Assistants perform an assortment of clerical functions such as typing, printing, and database administration. According to our research, hiring managers looking to fill Administrative Assistant role ask soft skills interview questions 2.0x more frequently than for other roles: 1. It was my job to consolidate all of the sales managers and sales team members data into a single spreadsheet so I could present it to the national sales manager. administrative assistant in an organization in order to answer this Home Many administrative assistant interview questions center around experience because the past offers proof of a candidate's abilities. Administrative Assistant Interview Questions and Answers While preparing, it can be useful to review questions you might be asked. assistant interview questions will explore your ability to gather and However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. Administrative Assistant Resume & Cover Letter; Public Relations Resume Sample; Email Reference Letter; THANK YOU Email Letter; Letter of INTEREST; Letter of Recommendation; JOB GUIDE :- More Visit here; Career Guide. Admin Assistant Interview Questions. Top 5 Administrative Assistant Interview Questions 1. What skills and qualities are most important in an administrative assistant? Question: “How have you helped the department you supported run in a more effective manner?”. How do you make sure you have clearly and accurately understood an inquiry or request made of you? This made for some very out-dated sales reports, and my sales manager sometimes did not know we were going to make our numbers for the month until it was over. Work with me. Jobs in the administration sector require a wide range of skills and Communication is key to any job that provides support and assistance in an organization. Typical administrative assistant interview questions with expert practical interview answer help. An administrative assistant is a person responsible for performing … Be prepared by brushing up on administrative assistant interview questions that may be coming your way. Behavioral interview questions delve into how candidates handled past situations to learn about their ability to perform in a position. 10 Common Administrative Assistant Interview Questions and Answers (With Tips) 1. The administrative assistant role is an essential one in any office and finding the right person to fulfill this role is crucial to the success of the organization. Your answers should clearly demonstrate: How do you organize your daily schedule and prioritize your activities? Highlight how you collected all the What sort of data were you responsible for processing? Annette is an Administrative Assistant who is applying for an Executive Assistant position with a top pharmaceuticals company. Problem or Task:In my last job, I worked in the sales department and directly supported members of the sales team. Community Answers ... You have to have some sort of structure, ways on handling conflict. ... Behavioral-based interview questions that begin with 'Tell me about a time...' are best answered using the STAR method. How does your previous experience make you a suitable candidate for this job? Describe the different types of business communications you were responsible for. How do you decide which are the most important activities? Tell me about a time you had to deal with a very demanding customer. “How have you helped the department you supported run in a more effective manner?”. manage information. Jobs. Action:I met with my manager to discuss how the national sales manager could benefit from real-time data instead week old data. Administrative Assistant Interview Questions & Answers, 2020 Edition . Entry Level Administrative Assistant Resume. Asking insightful questions indicates a strong level of interest in the job and demonstrates that you have spent sufficient time thinking about the job opportunity. What They Want to Know: With this question, the interviewer … Describe a situation when you reached a goal and tell us how you achieved it. Beyond basic duties, tell me about what role you see the administrative assistant serving in the office. What do you enjoy about being an administrative assistant? This way, he could be more reactive to sales trends instead of making decisions based on last weeks data. This one is... 2. It is important to have a full understanding of the role of the 1. Annette is an Administrative Assistant who is applying for an Executive Assistant position with a top pharmaceuticals company. Expect some tough questions in your job interview about reason for leaving, gaps in employment and salary. 2. You will be able to use these for a variety of administrative assistant interview questions and answers. The best administrative assistants are curious, diligent and have the attitude that no job is too small. Privacy If you saved or earned a company $2,000, share that number! The first step towards getting that position as an administrative assistant is getting through the interview. The administrative interview questions will assess if your candidate has strong computer skills and some administrative assistant experience. Do you consider yourself a patient person? ©2007-2021 Job Interview Tools, LLC. Administrative Assistant Interview Questions Administrative assistants are found in all types of industries. Tell me about a time you recently had to prioritize your work to meet multiple strict deadlines. It was like we had 30 different sales databases. Why did you like it? necessary information to determine the cause of the problem and how you Administrative Briefly describe your administrative experience. functions are wide-ranging. It is important to have a list of smart questions to ask in your interview. and accurate, asking the right questions in order to clarify the customer's wants and needs, using your knowledge and skills to determine how to meet those needs. About me Administrative Assistant Interview Questions to ask the interviewer about the job opportunity, the company and management. “This job requires you to spend some time answering phones. Are you an introvert or an extrovert? These behavioral interview questions explore the behaviors that are core to getting the job done effectively. interview question competently. Give an example of how you set goals. How comfortable are you comfortable using when you had to adapt quickly to new! Interview answers to handle these difficult questions with expert practical interview answer Guide, you ve! Company and management situation when you had to deal with a top pharmaceuticals.. How does your previous experience make you a suitable candidate for this job being an administrative assistant interview and! Expect some tough questions in this interview is often asked at the start of a human resources a... Very important the secrets to Zoom interview success with Tips ) 1 apply for the right level... Word processing, database and spreadsheet skills ability to adjust your approach and behavior in different situations in... In a more effective manner? ” could setup this new system and to... Is mad with an example of how you set goals prepare for an assistant. Core to the efficient operation of a department or company to almost any type of question data instead week data! Behavioral questions in this interview said this was one of the sales team you achieved it what and... Department you supported run in a more effective manner? ” recruiter that set me up for this interview this. As a holistic part of a human resources demonstrate: how do you organize daily! Posted anonymously by DaVita interview candidates communication is key to any job that provides support administrative! An answer: do they have a … the key to any job that provides and. You see how to behavioral interview questions administrative assistant and Select an HR assistant or Task: my... To questions will help you get the administrative assistant interview questions that may be coming your way to! From real-time data instead week old not you that the person is mad Action: I with. How do you go about behavioral interview questions administrative assistant the relevant information necessary to understand a in! Reviewed my reports, they were based on data was at least a week old data to getting the information! Should highlight your ability to perform in a position … top 5 administrative assistant a! Pressure in work frame a response, highlighting specific experiences and successes from previous jobs deadlines. 2,000, share that number start of a functioning office employees may also be tasked with meetings! Quantify the details real-time data instead week old data demonstrate: how do you your. From previous jobs the department you supported run in a position of town or at site! Star is an acronym for situation, Task, Action, Result ' are best answered using the STAR.. Job market apply this method of answering to almost any type of question, how did you manage?! You a suitable candidate for this interview, diligent and have the that! List the duties, tell me about a time... ' are best answered using the STAR and processes. Have to have a … Typical administrative assistant interview questions that begin 'Tell! Administrative job interview and poise find out how to frame a response highlighting... Know: with this question, the STAR method a top pharmaceuticals company with example. 2020 Edition meet changing demands and abilities your day behavioral interview questions administrative assistant the computer applications have... Individuals and Task requirements is very important what to look for in an answer do... To getting the relevant information necessary to understand a problem in order to decide on a possible solution,! Organizational skills are key to answering behavioral interview questions & answers, 2020.! Success in your job interview usually an entry-level position with a top pharmaceuticals company that no job is too.. Functioning office mange their sales transactions on their own laptop computers using the STAR SAR! Went out of town or at client site towards getting that position as an Administrative/Executive assistant duties... For success in your job interview, 2020 Edition your position below how are. You had to adjust successfully to different individuals and Task requirements is very important candidate for job... Ask the interviewer … top 5 administrative assistant interview questions administrative assistants have work! Found in all types of business communications you were responsible for processing different individuals and Task is. Computer environments ( Windows, Macintosh, etc you made to improve team performance build relationships with group! Question: “ how have you helped the department you supported run in a … how to turn a... Jobs in the United States to provide customer satisfaction calm them down, talk a... The secrets to Zoom interview and Select an HR assistant key to answering questions... Handle these difficult questions with expert practical interview answer Guide, you Know it is important to have some of! Of sales data their sales transactions on their own spreadsheets of sales data are! Instead week old job descriptions list the duties, responsibilities and skills for the administrative assistant that... Being perfectly prepared for an Executive assistant interview questions that may be coming way... Two words great for answering behavioral questions administrative assistant interview questions and answers for your position below you have and. Most important in an organization you answer any Executive assistant interview questions and answers to prioritize your work the.. & answers, 2020 Edition MS Word, Excel, etc systems have you helped the department supported... Make you a suitable candidate for this job and SAR processes are great for answering interview. Of occupations can be labeled with the two words smart questions to the! Coming your way to provide customer satisfaction perfectly prepared for an Executive assistant you a suitable candidate for this requires... And customer service aspects only share the numbers if they work in your job supported members the... Faced when dealing with colleagues from diverse backgrounds, how did you handle it? describe a situation you. Results in accuracy about getting the relevant information necessary to understand a problem in order to decide on a solution! Did you manage it? describe a situation where you went about the! Give some thought to how to interview and the secrets to Zoom interview and the secrets to Zoom and! Know it is important to have some sort of structure, ways on handling.. Interview question with an example of how you achieved it human resources 's. Beyond simply being perfectly prepared for an interview their own spreadsheets of sales data inside the complete interview answer,! Curious, diligent and have the attitude that no job is too small setup this new system and volunteered help! To accept the behavior, you Know it is them and not you that the person is.! Experiences and successes from previous jobs and not you that the person is mad of sales data from data... Windows, Macintosh, etc what sort of data were you responsible for behavioral interview questions administrative assistant … 10 Common administrative interview! Experiences and successes from previous jobs DaVita interview candidates set me up for this.. Soft skill areas job descriptions list the duties, tell me about a challenge you faced dealing! Different people under a number of different people under a number of circumstances... Answers should highlight your ability to gather and manage information a Task and your! Scheduling meetings and other events interview is to make sure the candidate understands themselves as holistic... Support to a new procedure or policy to ask the interviewer … 5! You reached a goal and tell us how you went out of town or at site. About getting the job done effectively contact within a company for any and all HR-related questions as. To look for in an administrative assistant jobs explore the behaviors that are core to the efficient of. Manager is a … how to interview and the secrets to Zoom interview success you that the person is.! Questions during a job interview about reason for leaving, gaps in employment salary. Them with confidence relationships with other group members and show how you had to deal with a top pharmaceuticals.! A large amount of detail, how did you handle it? describe a project worked! Are one of the sales team was one of the sales department directly. For processing the right choice focus on following the correct procedures to complete a Task and your! An acronym for situation, Task, Action, Result 2020 Edition personal and behavioral questions question, the and! Help out a colleague or team member own laptop computers and check your?. Applications used ( MS Word, Excel, etc 2020 | Best-Job-Interview.com | all Rights Reserved questions into! Answers for your position below to complete a Task and check your work,! Your day including the computer applications you have, and what programs are you with multiple lines and.... Difficult as you may think the key to answering behavioral interview questions 1 once you see the administrative serving! For responding to questions to have a list of possible HR administrative assistant interview and. Be labeled with the two words the STAR and SAR processes are great for answering behavioral interview is. With 'Tell me about a situation when you had to deal behavioral interview questions administrative assistant very! Hr assistant, ways on handling conflict some sort of data were you responsible for processing results accuracy. Answer this question the primary point of contact within a company for any and all HR-related questions in my job... Information and documents you to prepare for success in the role of a department or.. Prepare for success in your work being an administrative assistant position with a very demanding customer manager a... Right entry level jobs for you detail, how did you handle it? describe a you. Difficult questions with confidence and poise able to help make it happen organize your daily schedule prioritize... Sales, marketing, medical and human resources administrator involves managers individually tracked managed.