Keep non-profit financial statements up to date and provide reports for quarterly and end of year meeting with finance council. Job Title: Office Coordinator. Educated patients about new treatment plans and arranged payment agreements, which led to a 50% increase in gross income. Provide clerical support to the Principal, Counselor, and teaching staff. office duties and administrative tasks, 10 key Calculator, Typing, Data entry and filing. Processed legal documents and mailed or arranged for delivery of legal correspondence to clients, witnesses and Court officials. Screened and prioritized a high volume of calls, manage medical records, collect patient co-payments. Managed all aspects of office protocol and procedures for a Real Estate office with a roster of 23 independent agents. Handle first contact with all new patients including informing patients on course of treatment and treatment fee schedules. Initiated HIPPA-related compliance policies and procedures Oversee the daily operations of the dental office by managing employee relations, patient relation, and achieving operational goals. Used Quick Books to maintain and update financial records including A/ P, A/ R, inventories, statements and forecasts. Worked check out position for daily clinics, scheduling future appointments, handling incoming phone calls. Corresponded with local businesses and insurance companies to ensure/resolve any discrepancies in records or accounting. Maintained upgrades to office systems and software. 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Developed innovative PowerPoint for business opportunities and potential clients. Served as office manager for a therapy office with 13 providers and five staff members. Maintained dental records and accounts while enforcing HIPPA standards and sterilization requirements. Prioritization 8. Created lease outline diagrams for potential retail lessees, including detailed square footage calculations and presentation material for the legal documents. Develop efficient contracts for new clients, and handled collections for both companies. Schedule travel arrangements for incoming and outgoing executives, and successfully handled payroll. Manage all administrative duties, answering phones, directing phone calls to appointments and appointments to sales. Updated patient discharges and new patients in the corporate system. The specifics will depend on your employer but usually involve data entry, spreadsheets, and general IT tasks. Increased sales by 20% through marketing and inventory control. General office duties including answering and directing telephone calls. Maintain and audit personnel files Contribute to an atmosphere of teamwork within the agency. Processed expense reports, order supplies, provide team meeting summaries; assist with budget tracking and day-to-day budget management. Assist the Human Resources Manager in developing hiring strategies, ensuring staffing levels are maintained, and minimize turnover. Organized services, special events, and registration of event participants. Facilitate staff and administrative staff meetings. Help the Branch Manager prepare year end financial statements and virtual presentations for agent meetings. Monitored clients Medicaid eligibility and Medicaid billing. Operated multi-line telephone system to answer, screen and forward calls, Processed confidential material and maintained strict confidentiality of personnel files, telephone messages, patient files, company records and transactions. Maintain facilities and equipment cleanliness following OSHA and Hippa standards. Skills required for an office coordinator: • Communication skills should be very strong both in writing as well as orally. Part of your role will be to find ways to do your job better. Assured effective patient care and established staff schedules, Assessed staff performance. Assist in developing and makes recommendations regarding general office procedures to provide necessary clerical assistance for specific office/department. Balanced the daily ledger and submitted financial reports to the corporate office. appointments. Provided administrative and clerical support directly to the Principal of a high school with 1500 students and at least 50 teachers. Trained students to assist in office responsibilities, telephone calls and greeting visitors. Handled Payroll, Accounting, Bookkeeping, Employee Time maintenance, Human Resources and assisted in Project work. Worked with corporate office to create a Procedure Manual for the Company to use at all malls. Screened visitors and telephone calls, responding to inquiries and complaints forwarded to the department head's office. Office Coordinator job profile Coordinated and updated existing office procedures. Coordinated daily office operations, providing fundamental support to company President including scheduling meetings and maintaining the office calendar. Created and executed PowerPoint presentations. Managed schedules, vacation/time-off requests, organized office functions, and oversaw daily operations of office. The largest employers of front desk coordinators are healthcare facilities, law offices, salons, architects, and other service-based industries. Adhered to all company policies and safety procedures. Office Coordinator Job Summary. Prepared classified advertising page, handled billing, received phone calls and walk-in customers. Perform background checks and prepare hiring offer letters. Utilized computer programs such as Microsoft Office (Word and Excel), QuickBooks and Calyx (Point). Organized and took notes for weekly staff meetings for over 5+ employees. Utilize internet to locate opportunities for the company to submit bids and obtain work. Assisted management staff to create PowerPoint presentation packages for management and executive meetings. Financial Statements. Use computers for various such as database management or word processing Create, maintain, and enter information into databases. Managed bank reconciliations with Quicken/QuickBooks. Resolved patient complaints and conflicts between physicians and patients regarding scheduling and long-term patient care. Prepared patient insurance claims with appropriate insurance companies, schedule appointments and provide assistance to doctor as needed. Front office procedures, answering and transferring calls, fax, scan, copies, guiding students, etc. Coordinated surgical consultation process, prepared medical records and films for evaluation. Processed all human resource information and sent to corporate office including new hire information. Function as production assistant for special projects, special events and mailings done by teams. Prepared and processed expense reports for departmental travel. Generated travel arrangements, payment vouchers, and itineraries for staff and international visitors. Handle all word processing and typing assignments; enter data for reports, shipping, and inventory; maintain computerized inventory. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, and spreadsheets. Type papers, articles, manuscripts, and financial statements using IBM compatible system. Common skills and qualifications for Coordinators include: Supervised and assisted with preparing charts for new patients. Followed company policies and guidelines to create an employee handbook to educate employees about the salon and its goals. Completed medical billing, including Medicaid and private insurance utilizing billing program. Designed PowerPoint programs for Dean of college and instructors. Assist in the planning, advertising and execution of meetings, workshops, open houses and other special events. Generated bank deposits and reconciliations. Answered customer calls and acted as Customer Service representative. Assist in preparing and monitoring all Regional Director's and District Manager's budgets as well as forecast other financial records. Learn to use QuickBooks Online to record income and expenses; enter checks and credit card payments; track your payables, inventory, and receivables; and much more... Advanced Microsoft Excel 2019/Office 365... Everything you need to know about Microsoft Office 365... Introduction to Microsoft Access 2019/Office 365... How To Analyze Office Real Estate Investments For Smarter Investing... Medical Office Manager (CPPM) (Vouchers Included), High School Diploma With Office Management Training, Records Management Certificate with Microsoft Office Specialist 2019, Records Management Certificate with Microsoft Office Master 2019, Introduction to Microsoft Access 2019/Office 365, The Complete Guide To Investing In Office Real Estate. Not all office manager positions require exactly the same skill set. Use it to save time, attract qualified candidates and hire best employees. Managed all financial responsibilities for the school utilizing QuickBooks. If this central role appeals to you, continue to review the skills list to see if this could be a career for you. Verify eligibility, insurance verification, authorizations, certifications and state required documentation for Medicaid and room and board payment. Provided general administrative support for Executive Management, Human Resources and E-Discovery departments. Reviewed contents of files for new regulatory information to brief the President and office staff on a weekly basis. Consulted with new patients to offer an overview of treatment procedures, insurance breakdown or out of pocket expenses. Contacted insurance companies to resolve denials, missing CPT codes, and corrections to claims. Coordinated all office functions for a non-profit environmental organization. Processed Medicaid billing and maintain payments with use of Credible and Value Options. Respond to telephone calls, route calls, take messages and assist staff, parents and community with concerns and questions. Keep all patient financial records for clients of the practice. Work in cooperation with Human Resources on new hire processes, set appointments and update employee files. Performed complex administrative tasks and office management duties. Assist management with scheduling meetings, travel arrangements, planning events and community involvement. Arrange conference, meeting, training seminars, or travel reservations for office personnel and management. Prepared all manner of legal documents related to real estate transactions, wills, probates, etc. Perform basic bookkeeping activities and update the accounting system; Deal with customer complaints or issues; Monitor office supplies inventory and place orders; Assist in vendor relationship management; Requirements. Performed as executive assistant to the company president, scheduling meetings, arranging travel and preparing all office documentation. Keep inventory of all office supplies/equipment. Make bank deposits, payouts consolidate accounts, review account payable, receivables. As an office manager, you'll be responsible for completing several administrative tasks. Handled conflicts involving a variety of administrative functions that called for immediate decisions. Worked directly with President, Vice President, and Sales Team in all administrative functions. General office duties, including processing quotes for clients, filing, word processing and automated bookkeeping. Provided office assistance including scheduling appointments, payments, and preparing quotes for surgery. Processed credit card payments and did some telemarketing for the company to bring in new patients on performance reviews. Delegated duties, supervised clerical staff and performed initial training regarding office policies, procedures and responsibilities. PERSONAL SUMMARY. Worked in collaboration with all departments to help ensure positive and successful patient care. This Office Coordinator job description template includes the list of most important Office Coordinator's duties and responsibilities.It is customizable and ready to post to job boards. Manage daily operations at branch office administering energy assistance programs for Franklin County residents. Maintained an orderly therapy office scheduling appointments checked patients in and out. Company accounting was entered into QuickBooks. Greet patients upon arrival Collect any payments Schedule patients for upcoming visits Verify insurance of new patients. Used PowerPoint to create tailored presentations for clients and potential clients. One of the best ways to acquire the skills needed to be an office manager/office coordinator is to take an online course. Provide all information for bids that are received into department either by mail or via the internet. preparation, and inventory control. 28107704-753-4176Handled word processing and typing. Analyzed, researched and resolved patient issues while ensuring HIPPA compliance. An associate's degree is usually required with some organizations preferring a bachelor's degree in human resources or business management. Office Coordinator Job Purpose: Resolve Medicare/Medicaid & physician billing discrepancies regularly. Add Relevant Skills to Your Resume: Use the names of your relevant skills as keywords in your resume, so the hiring supervisor can clearly see that you have what they’re looking for. Customer service representative. Administrative Coordinator Job Seeking Tips. Completed mass mailing projects for thousands of clients and organizations for special events. Functioned as general support staff to club director, provided comprehensive administrative and clerical support Services. Office Coordinator qualifications and skills. Managed construction site office, prepared correspondence, ordered supplies, kept office/financial records, filled out government forms. Assisted office personnel with computer and software related issues that they experienced and came up with a solution for resolve. We are seeking an organized, personable, and detail-oriented office coordinator to join our organization. Managed daily operations of travel and advances and accruals for military, Department of Defense, civilians and contractors. Supported the traffic office by providing administrative and clerical support, maintain office systems, operations and procedures. Provided backup support for various clerical functions including expense reports, credit card accounting and accounts payable. Handled all computer input for legal documents to be submitted to court and billing of clients. Alison Doyle is the job search expert for The Balance Careers, and one of the industry's most highly-regarded job search and career experts. Managed the front office which included coordinating schedules and client meetings, preparing documents, and creating multiple mailing databases. If you can identify inefficiencies in how your office runs and provide solutions, you may be able to save your employer a lot of money and save your colleagues a lot of aggravation. Managed CAQH and insurance credentialing, patient registration, insurance verification, revenue cycle and medical records. Assist in preparation of the school budget and maintains routine financial records. Provided computer support/problem solving, and administrative services to career counselors, clients and sales and office staff. Reviewed AP Documents for accuracy, including invoices, disbursements, new vendor forms, and expense reports. Researched real estate trends and regional market data to assist in calculating for list and offer dollar amounts. Support other departments within Harbin Clinic to maintain excellent customer service levels. Assure adequate financial records and cost center reports are submitted to the financial office. Safeguarded company's credit card and petty cash, providing monthly expense reports, check requests and reimbursements. Prepare patient billing using Therapist Helper for Medicare/Medicaid and other insurances. Assist with recruiting of new technicians; internet search for resumes, coordinate interview schedules, on-boarding. Entered all sales contracts into computer system (SAP) and kept data updated. Oversee seven employees, including their schedules, ensuring they dress in uniform, patient care, and follow up calls. Organize and coordinate lunch or snacks/refreshments for staff meetings. Carry out every day obligations relating to managing patients and funds and all office administrative functions. Requisition regularly used office supplies. Managed all general administrative tasks- Hired and booked talent for radio commercials. 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